Accounts Payable Specialist

JOB GOAL:  To process purchase orders and invoices/payment requests in an accurate and timely manner, and provide information requested by vendors and district employees as appropriate.

ESSENTIAL FUNCTIONS:

• Enter and process purchase orders, invoices/payment requests, course reimbursements, and travel vouchers, assuring appropriate approval has been provided.
• Prepare payment edits and check registers prepare expenditure warrants and distribute to the Board Finance Committee; issue accounts payable checks
• Maintain complete accounts payable and vendor files with documentation necessary to meet audit requirements.
• Respond to ongoing requests for information from vendors, administrators, and other appropriate parties.
• Maintain all IRS Form W-9 information and issue annual 1099 IRS forms
• Coordinate and process credit applications, school bid supply orders, leases, service contracts, DOE lease approvals, and organizational dues for administrators; process and monitor course reimbursement requests consistent with negotiated agreements.
• File unclaimed property report yearly to the State of Maine.
• Maintain detailed and summary information on photocopiers/duplicators, telephone services and fuel oil.
• Prepare liability insurance certificate requests and submit to the District’s insurer.
• Assist students and guardians with obtaining a work permit.
• Monitor front door guest entry requests at the Central Office as needed.
• Other duties as assigned.

REQUIREMENTS:

• High school diploma or GED
• Basic computer literacy, word processing and spreadsheet/database skills
• Strong public relations and communication skills
• Prior experience with accounts payable systems preferred