Business Manager

TITLE: Business Manager

QUALIFICATIONS:

• Associates or Bachelor's Degree in Accounting or Business with 5-years of Accounting experience
• School fund accounting experience is desirable
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO:  Superintendent of Schools

SUPERVISES:  Accounts Payable Clerk, Payroll & Benefits Manager, Grant Accounting Specialist

ESSENTIAL FUNCTIONS:

1. To administer the fiscal affairs of the district efficiently, expeditiously, and to the ultimate benefit of each student enrolled.
2. Ability to understand financial accounting issues and perform complex financial calculations.
3. Ability to interpret complex technical material and prepare district reports and documents as required.
4. Be able to communicate effectively about the school district’s fiscal affairs including reports and calculations.  This includes working well with the School Board, administration, and the district citizenry.

PERFORMANCE RESPONSIBILITIES:

1. Maintains a complete and systematic set of records of all financial transactions of the district.
2. Directs all financial accounting.
3. Prepares, enters, and records all disbursements of district funds. 
4. Reconciles bank statements.
5. Sets up and controls an encumbrance accounting system.
6. Provides accounting services essential to the preparation, administration, supervision, and control of the budget.
7. Serves as accountant for the general budget and all federal, state, and private projects including, but not limited to food services, building capital projects and student scholarships.
8. Prepares financial reports as requested and as needed budget statements for review by the Superintendent or the Board of Directors.
9. Prepares state and federal reports.  Assists administrators with federal and state grant applications.
10. Collects tuition, rental, and other monies due to the district.  Prepares invoices as needed.
11. Assumes responsibility for accounting equipment and records.
12. Assumes responsibility for operation and coordination of activities for proper payment, accounting, and filing of all accounts.
13. Develops cash projection report of revenues and expenditure of the general fund.
14. Provides advance warning of potential over-expenditure of budgeted funds.
15. Obtains the annual budget requirements for all departments and prepares preliminary budget estimates.  Prepares payroll and benefit budgets.
16. Works with administrators to prepare an annual budget.  Facilitates budget approval process.
17. Establishes and maintains an effective inventory control and property accounting system.
18. Maintain a complete and up to date inventory of school property and fixed assets, including depreciation.
19. Assists auditors in preparation of year-end audit.  Is knowledgeable about all financial statements in the district’s audit report.
20. Supervises and cross-trained in accounts payable processes and procedures.  Supervises and cross-trains for payroll processes and procedures.
21. Reports to the Superintendent of Schools on the accounting affairs of the district and recommends changes and improvements as necessary.
22. Facilitates fiscal agency services for other entities as required.
23. Initiates and facilitates school business service efficiencies (i.e. coordinating the “group” purchasing of custodial, office, and school supplies).
24. Conducts the necessary preparations for the annual district budget financial audit.
25. Member of the Maine Association of School Business Officials (MASBO).
26. Other duties as assigned by the Superintendent of Schools.

Please submit the Non-teaching application to the Superintendent of Schools.  Applications can be found on the district website www.rsu22.us

Criminal History Record Check (CHRC) through the Maine State Dept. of Education is required for employment.