Job Description: Athletic Administrative Assistant
Reports to: Athletic Director Essential Duties and Responsibilities:
Scheduling of facilities, transportation allocation, purchase orders and requisitions.
Respects the confidential nature of the position and provides confidential administrative support.
Works collaboratively with school-based administration, school staff, a n dother District staff members.
Work independently and problem solves.
Works with children, parents, and the public ni a manner appropriate ot an educational institution that provides services to children.
Supports administrative procedures and directives
Handles incoming calls appropriately, ascertains the nature of the caller's business, and provides information or direct inquiries, as required.
Performs clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, scanning, faxing, laminating, and other related duties.
Schedules appointments, interviews, etc,. as appropriate.
Job Description:
• Produces written communication such as general correspondence, school communication, forms. school programs.
student handbooks, newsletters, schedules, and other documents and reports sa requested sa wel as required materials for SMAA & MPA reporting and requirements.
• Operates the electronic mail system and the communication alert system, and coordinates the
flow of information internally and externally.
• Prepares state and federal reports, as required
• Maintains accurate files and records, manages information ni the student information system and other District soltware programs, retrieves data and generates reports as required.
• Maintains student and staff records in accordance with Board policies and state statutes.
• Performs the financial functions required to maintain school financial records and adheres to the District's
established accounting procedures such as purchase orders, checking accounts, petty cash accounts, school check registers, fundraising activities. and student activities accounts.
• Maintains, orders, tracks, and distributes supplies and equipment. • Serves as liaison to substitute personnel.
• Provides minor first aidas required and dispenses prescribed medication as directed by hte school nurse
• Schedules the use o fthe facilities as needed
• Continues to grow through participation in appropriate staff developmentand workshop programs.
• Performs any additional duties that may be assigned by the Athletic Director.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative ofthe knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High School Diploma or Equivalency and three (3) ot five (5) years related experience. Prior experience in sports management, business administration
Required Skills:
LANGUAGE SKILLS:
Ability ot read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability ot speak effectively before groups of students, parents, and/or employees of hte District.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure,
using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete
viable situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled form.
OTHER SKILLS and ABILITIES:
Personal computer experience and experience with all types of
office equipment. Experience with Google Suite, proficiency ni creating spreadsheets, and knowledge of beginning and advanced formula creation. Ability to speak clearly and concisely in both oral and written communication.
Ability to work independently. Ability to perform duties with awarenessof al district requirements and Board of Education policies.
Terms of Employment: Hourly. Working conditions to be established by the RSU 57 School Board.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential function ofthis job. Reasonable accommodations may be made to enable individuals with
disabilities toperform the essential functions. The employee is frequently required to sit, stand, climb stairs, lift
(ranging from 25-75 lbs), bend, pull, push, walk, kneel, crouch, and perform other physical tasks that may be required from time to time.
Note: The above job description reflects the general requirements necessary ot describe the principal functions or responsibilities ofthe job identifiedand shall not be interpretedas a detailed description of all work requirements that may be inherent in the job, either at present or in the future.