Long Term Substitute - Part-Time Administrative Assistant to the Director of School Nutrition (1135)

Title: Long Term Substitute - Part-Time Administrative Assistant to the Director of School Nutrition

Reports to:  Director of School Nutrition

Position Summary:

1. Assists the Director of School Nutrition by performing administrative duties as assigned by the Director
2. The Assistant will function as a liaison between the School Food Service Managers and the Director

Qualifications:

• High School Diploma or Equivalent
• Maine Department of Education Criminal History Records Check (CHRC) or ability to attain
• Strong computer skills - G-Suite (mail, docs, sheets, forms), database software and internet proficiency
• Excellent interpersonal skills – able to communicate effectively with all levels within and outside the organization
• Highest level of confidentiality is a must
• Excellent organizational skills, ability to prioritize multiple tasks and special projects
• Self-directed, able to maintain productivity with minimal supervision

Skills/Abilities:

• Basic math, reading and communication skills
• Ability to work as a productive member of a team
• Ability to safely use all necessary kitchen equipment
• Ability to learn and follow all federal, state and local rules/regulations in relation to the School Nutrition Program

Performance Responsibilities:

1. Assist the School Nutrition team with all aspects of the program
2. Communicate effectively and work cooperatively with students, staff, and community
3. Project a positive image of the RSU 57 School Nutrition Program at all times
4. Manage and organize appointment calendar, schedule meetings and interviews
5. Handle internal and external correspondence, including but not limited to phone, postal mail, and email
6. Participate in workshops, food shows, trainings, and meetings
7. Prepare meeting agendas and take meeting notes
8. Maintain accurate information in the point of sale software
9. Verify receipt of orders and process paperwork for proper payment
10. Responsible for maintaining record keeping of program expenditures and revenues
11. Create and maintain department’s filing systems
12. Process free & reduced meal applications while maintaining a high level of  confidentiality
13. Prepare and maintain weekly, monthly, and yearly reports as directed
14. Assist with weekly ordering of food and other supplies
15. Provide assistance to the director for special projects within the program
16. Maintain the School Nutrition Office in the absence of the Director
17. Perform other duties as assigned by the Director

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The employee is frequently required to sit, stand, climb stairs, lift (ranging from 25-75 lbs), bend, pull, push, walk, kneel, crouch, and perform other physical tasks that may be required. 

Terms of Employment: Hourly, work year and working conditions to be established by the RSU 57 School Board. 

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the School Board’s policy on evaluation. 

Note: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future. 

Equal Opportunity Employer: RSU 57 Massabesic School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.