School Secretary (School Year)

Community Regional Charter School is seeking a highly competent school secretary for our Dimensions Academy campus in Cornville during the regular school year.

Job Summary:  

The secretary provides secretarial and administrative support to the principal and other staff; communicates information to learners, parents, staff, and/or other schools, complying with financial, legal and administrative requirements; and supports the broad array of services provided to learners, parents, instructional and support employees. This position is distinguished by the complex and confidential nature of assigned duties, public contact, and multiple task management. Employee must become thoroughly familiar with school policies and procedures and is expected to exercise a high degree of initiative and independent judgment in solving problems.

Desired personal qualities:

• Maintains a high degree of confidentiality regarding all aspects of the school
• Embodies high ethical standards and integrity, enhancing the school’s professional image
• Seeks clarification when expectations or procedures are unclear
• Establishes working relationships with co-workers and function as part of a cohesive team
• Commits to keeping current with workplace innovations that enhance personal productivity
• Follows complex instructions and recognizes/corrects errors independently
• Interacts comfortably and confidently with the public using congenial telephone etiquette
• Accepts new responsibilities/assignments willingly in a consistent, dependable and flexible manner
• Demonstrates proficiency in office protocols, data entry, spelling, proofreading, and the correct use of grammar
• Accurately computes and records data

Responsibilities:

• Performs a wide variety of secretarial work, including word processing, proofreading, filing, recording information, and processing and distribution of all correspondence, much of which is of a confidential nature
• Establishes, maintains and ensures proper use of confidential files, which may include student, personnel, health and payroll records
• Exercises diplomacy in answering questions and resolves situations involving students, parents, public, and school personnel through knowledge of school policies and procedures, referring difficult situations to the Principal or Executive Director
• Provides information and assistance related to school programs, schedules, activities, policies and procedures
• Assures timely communications between the office and school employees; taking and relaying messages as appropriate
• Prepares and maintains a variety of data, records and reports related to student information, discipline, health and assigned activities; assures accuracy and completeness of data, records and reports; establishes and maintains filing systems
• Inputs attendance, enrollment and other student data into an assigned computer system; maintains automated records; generates a variety of computerized reports; assures accuracy of input and output data; assures mandated reports are completed and submitted according to established time lines
• Operates and maintains a variety of office equipment including a copier, printer, fax machine, computer and assigned software; arranges for equipment repairs as needed
• Maintains inventory of needed office and school supplies
• Maintains records of staff absences and substitutes
• Receives, opens, sorts, screens and distributes incoming mail; prepares and disseminates informational packets and bulk mailings to the public and staff regarding various events and programs
• Participates in student registration and enrollment activities; requests student records from other schools as needed; prepares student records for schools as requested; processes student enrollments and withdrawals
• Administers first aid and prescription medications to students for the purpose of providing emergency or necessary care in accordance with state and federal requirements
• Performs other related duties as assigned

The position requires a high level of attention to detail and accuracy and the ability to multi-task with minimal direction. Applicants should also have a minimum of 2 years of employment experience in an office setting and a high level of computer skills to include the ability to operate a computerized accounting system.