Special Services Secretary

Immediate Opening

Special Services Secretary

Candidates must possess or be eligible for Maine Department of Education Criminal History Record Check (CHRC)

Performance Responsibilities to include:

• Completes purchase orders for the Director and special education staff: orders, receives and distributes requested materials and maintains inventory of special equipment and items purchased through federal funds. Inputs Proposed Budget Amounts in accounting program (Infinite Visions)
• Receives invoices, reviews for accuracy, contacts vendors for corrections, processes invoices, creates Purchase Orders and submit invoices for the Special Education Department through the district’s payment software program.
• Prepare monthly billing - SAC - tuition special education services (ie: Resource Room Services, Self-Contained Services, 1:1 Ed Tech, and State Agency Client).
• Assists with scheduling IEP team meetings, 504 meetings, and ESL meetings for all Hermon School Department schools at the discretion of the Director.
• Maintains a calendar of events, an annual schedule of regular meeting agendas, and coordinates appointments for the Director of Special Services.
• Generate and process, mail/email and file all special education paperwork, 504 paperwork, and ELL paperwork.
• Maintain and update google docs/schedules for related service providers-speech, occupational therapy, physical therapy, counseling schedules, evaluations. Maintain Google doc CDS incoming K, out of district placements, SAC.
• Performs any other duties as determined necessary by the Director of Special Services.

Salary and work year to be established by the Hermon School Committee.

Candidates should apply by submitting a Non-teaching application Attn: Superintendent Duran and email to jody.white@schools.hermon.net. Applications can also be mailed to:

The position will remain open until a qualified candidate is found.

EOE/AA