Falmouth Public Schools seeks a highly organized and professional Executive Administrative Assistant to the Superintendent of Schools. The successful candidate will play a critical role supporting and enhancing the communication between the Superintendent of Schools, the School Board, and Falmouth School staff.
The ideal candidate will:
- Have superior written and verbal communication skills
- Be technologically savvy and comfortable with an array of software applications, and willing to learn
- Be extremely detail oriented
- Be a positive, proactive, and independent problem solver
- Have excellent time management and task-prioritization skills
- Be able to manage multiple tasks and duties
- Have an understanding of confidentiality requirements and professional ethics
- Enjoy developing and maintaining strong relationships with colleagues, and being part of a collaborative Central Office team
- Manage uncertain and stressful situations with poise, calm, a sense of humor, and a big heart!
This position reports to the Superintendent of Schools, while also providing support to the Director of Learning. Job responsibilities include but are not limited to:
- Take accurate notes, post Agendas and Minutes, and ensure compliance with procedural rules for all School Board Business and Committee Meetings
- Coordinate event logistics (facilities, technology, etc.) for School Board, Leadership Team, and District-wide meetings and events
- Ensure compliance with Department of Education procedures around Superintendent waivers, homeschool situations, tuition students, out of district placements, work permits
- Organize and manipulate data for presentation; update several Maine Department of Education Databases and Sites with staff information, student data, etc.
- Manage the course reimbursement program for staff, as well as registrations and arrangements for staff across the district to attend conferences, workshops, etc.
- Create purchase orders for Central Office as needed
- Proof and send district communications
- Manage and update the District website with accurate information
- Track FOIA requests
- Provide positive presence with visitors to office and on phone (reception, public-facing)
Falmouth Public Schools are located on a 100-acre district K-12 campus in Falmouth Maine, a coastal community bordering the city of Portland. Our campus features extensive fields, trails, gardens, and rich opportunities for collaboration between schools. Student achievement is exemplary and the community takes great pride in all academic, co-curricular, and athletic accomplishments. Equally important is our commitment to ensuring that all members of our community feel known, respected and appreciated as we work to fulfill our District Mission: Navigating Creative Pathways to Courageous, Compassionate, and Fulfilling Lives.
Additional:
- The successful candidate must hold or be eligible for a valid Maine fingerprinting certificate, as well as pass a district-run background check.
- Pay commensurate with education and experience.
- A generous and comprehensive benefits package (100% district paid health and dental, life insurance, 7% retirement match) is included.
- Full-year, 40-hour a week position with vacation, sick leave, and paid holidays.
The deadline to apply is August 9, 2024, or until a suitable candidate is found.
Falmouth Public Schools is committed to promoting diversity, multiculturalism and inclusion throughout our district. We encourage qualified applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.