Milford School Department
Position Title: Business Manager
Reports To: Superintendent of Schools
Approved By: Superintendent of Schools
SUMMARY: To administer the business affairs of the district in such a way as to provide the best possible educational services with the financial resources available. ADS Software and knowledge of school business functions is a plus. Bachelor’s Degree in Business or an Associate’s Degree in Accounting is necessary.
BUSINESS MANAGER ESSENTIAL DUTIES AND RESPONSIBILITIES
- Advises and assists the Superintendent as needed on any matter of business or finance
- Assists the Superintendent in the development and management of the budget
- Prepares quarterly and year end State and Federal reports for the Town Manager
- Prepares monthly revenue reconciliations for the Town Treasurer
- Attends and participates in School Committee and/or other meetings as required by the Superintendent
- Develops and administers an accounting system which will provide for:
- Monthly review of School Department finances by the Milford School Committee
- Audit and reporting in compliance with state law and Department of Education requirements
- Payroll:
- Calculates salaried and hourly paid personnel
- Records and processes payroll from data entry to check printing
- Maintains accurate health and dental insurance benefit deductions
- Maintains elective annuities and pension plans
- Complies to State and Federally required payroll deductions
- Complies with the Maine State Retirement (MainePERS) program including Federally Funded positions, temporary positions, stipended positions and regular positions
- Processes substitute reporting and calculates accordingly
- Maintains confidential records and complies with garnishment and levy deductions
- Human Resources:
- Manages and administers all areas associated with Human Resources
- Complies with negotiated contracts for teachers and support staff
- Creates and maintains all LE Certification contracts and Co-Curricular contracts
- Maintains all records of faculty/staff of mandatory fingerprinting and certification
- Initiates ads for district wide vacancies
- Maintains current substitute lists and acts as the liaison for temporary employees
- Collects and maintains employment packets
- Listens to employee issues and maintains confidentiality
- Accounts Receivable:
- Prepares and processes general ledger receipts for all accounts receivable (Hot Lunch, Local Entitlement, Title I, Title II, EPS funding, miscellaneous federal grants, miscellaneous refunds, etc.)
- Generates all federal invoices and manages the Federal Grant Reimbursement System for Local Entitlement, Title I and Title II
- Complies with P100 recording and maintains accurate revenue balances
- Prepares tuition invoices for all regular and special education students and submits to the proper agency contact for review and approval
- Prepares invoices for State Agency Clients and submits to the proper State of Maine contact for review and approval
- Accounts Payable:
- Prepares and processes accounts payable warrants
- Maintains files of paid and unpaid invoices and purchase orders
- Maintains W-9 forms for vendors to comply with state and federal laws
- Maintains vendor files and respond to vendor inquiries regarding payments
- Audit Procedures:
- Assists with employing and scheduling auditor as required by the State Department of Education
- Prepares and maintains all financial records and reports in a timely manner
- Prepares all accounts payable/accounts receivable records at the end of each fiscal year
- Prepares vacation, sick leave and salary liability schedules
- Assists in the preparation of State, Federal and Local Grants for audit
- Assists in the audit of the School Nutrition Program and Student Activities Program
- Guarantees all financial records, payroll records, vendor files, receipt journals, etc. are easily accessible and organized for auditors and their staff
- Benefits Administration:
- Administers the Blue Cross health insurance program and the Northeast Delta Dental insurance program (enrollment, reconciliation, cancellations, billing and payables)
- Maintains all elective employee disability and life insurance plans
- Administers Worker’s Compensation program
- Manages the Unemployment Compensation program
- Completes Separation Forms to comply with U/C state laws and reporting
- Manages MainePERS enrollment, benefits, deductions, and coding
- Reporting:
- State and Federal Quarterly reporting
- Unemployment Compensation Quarterly Contribution Work Form
- U/C end of year Employee Separation Forms
- Year End reconciliation and reporting with W2 and 1099 processing
- Quarterly and Year End budget reporting to MEDMS financials
- Monthly reconciliation and MainePERS reporting
- Quarterly MainePERS Group Life reporting and reconciliation
- Average Daily Attendance (ADA) Report
- Annual Certification of Superintendent
- Report of Adult Ed for subsidy purposes (2)
- Annual Financial Audit
- Audit Compliance Report
- Gifted & Talented Annual Program Approval
- NCLB Title I Comparability
- School Bus Purchase program application
- MEDMS monthly Financial Reconciliation (revenue, expenditure & balance sheet)
- Dropout and Adjusted Cohort Graduation Rate
- EPS October 1 Reporting
- EPS April 1 Reporting
- Report of Services to Students with Disabilities Part I & II
- Local Entitlement Year End Report
- Local Entitlement Report of Final Expenditures
- Semi-Annual Certification Reporting
- MEDMS Staff Collection Data
- National Board Salary Supplement
- NCLB Title IA Carryover Percentage Certification
- Salary and Hourly Wage & Benefit Report
- Survey of Occupational Injuries and Illnesses
- Local Entitlement Application
- Update of Maine Schools
- IPM Coordinator name and contact information report
- Inventory of Hazardous Chemicals
- Annual Budget Reporting
- NCLB Performance Report
- NCLB Consolidated Application
- Behavior Reporting
- End of Year Student & Staff Report
- NCLB Extension Carryover Report
- HQT Reporting & Teacher Data
- Rural Education Information Form
- School Facility Management System Building Surveys
- School Facilities Inventory
- April 1 Annual GLI Earnings Report
- Excess Workers’ Compensation Application
- Unemployment Compensation Wage Certification
EQUAL OPPORTUNITY EMPLOYER:
The Milford School Department is an equal opportunity employer. We strive to be a welcoming and inclusive community that supports the safety and well-being of all our students and staff. We are committed to implementing programs and practices that support diversity, equity, and inclusion. As a part of this commitment, we welcome all applicants. The Milford School Department does not discriminate based on race, color, gender, gender identity, orientation, disability, religion, age, national origin, or any other status protected under federal, state, or local law. If you are a person of color, LGBTQ+, disabled, or belong to any protected class, we encourage you to apply. Our diversity strengthens our mission to produce global citizens.
The Milford School Department will provide reasonable accommodations to an individual with a disability, as defined in the Americans with Disabilities Act (ADA) or applicable law, who has made the school department aware of their disability, unless doing so would cause an undue hardship to the school department
This position will remain open until a suitable candidate is found.